REQUEST FOR INFORMATION: Portable Label Printer for Tissue and Bone Bank Use

REQUEST FOR INFORMATION
This document is a request for information, not a procurement notice or a request for tender. With this request for information, HUS launches a market consultation to prepare a procurement. The aim of this prior information notice is to find suppliers operating in this field of business, get information of the solutions available in the market, and inform our plans and requirements for the forthcoming procurement.

BACKGROUND AND OBJECTIVE OF THE PROCUREMENT
The subject of procurement are label printers for use in Operating Rooms at HUS to support tissue bank and bone bank activities.
The device will be used for printing labels that are attached to storage bags and pots used for deep freezer and cryogenic storage.
The device must be compatible with cryogenic labels designed for deep freezing at -80 C down to -190 for liquid nitrogen storage.
These labels must be sufficient size around 4 cm x 7 cm or larger. Ideally the device should be able to handle cryolabels of various sizes used for different use cases.
Labels must remain adhesive, legible, and barcode readable after freezing.
Printer must be compact, lightweight, and easily portable for movement between operating rooms.

Additional information requested
Please provide:
Product specifications
Supported label materials (especially deep freeze resistant) and sizes
Device size, weight, and power options
Pricing (device + labels)
Delivery/support in Finland
References from hospital/biobank use cases (if available)

INSTRUCTIONS FOR ANSWERING
The purpose of this request is to identify suppliers operating in the field and to gather information about solutions available on the market. You may attach brochures to your response, if available. Registration for the market dialogue, product information, and contact details must be submitted no later than 26th March 2026 as attachments to the following email address: kilpailutus.aneteho@hus.fi. The title or message field of the e-mail should mention: Portable Label Printer for Tissue and Bone Bank Use

INFORMATION FOR THE PROCEDURE
HUS may specify the subject of the procurement in a subsequent contract notice. The requirements for a subsequent procurement and invitation to tender will be determined on the basis of the needs of the contracting entity, with the aim of taking into account the information obtained in the market survey.

The request for information does not oblige the procurement unit to carry out the actual procurement, but the decision to initiate a possible procurement process is made separately. Neither the request for information nor its replies are binding on either party. Responding to a request for information does not affect the position of the tenderer in the forthcoming tender.
The costs associated with responding to a request for information are borne by the respondent, and HUS does not pay compensation for responding to a request for information or participating the procurement procedure.