Ilmoitustyyppi: Hankintailmoitus (tarjouspyyntö)

Background

Vennesla municipality needs to establish a new framework agreement for plumbing services and materials as the existing contract expires. The aim of the procurement is to ensure the municipality continued access to the necessary external capacity and competence for service, repairs, maintenance and management of acute events in the municipality ́s buildings and technical installations.

The municipality has its own plumbers that cover parts of the current need. The self-region does not, however, cover the entire need, and the framework agreement shall therefore be a supplementary means to ensure sufficient capacity, flexibility and security of delivery. The procurement shall contribute to a practical and predictable model for ordering and following up assignments.

There is a need for a system that safeguards both smaller ongoing assignments and major planned work. At the same time it is important to have a quick response with rush assignments and good access to the necessary material. The procurement shall therefore facilitate efficient execution, clear call-off routines and good interaction between the municipality and the suppliers.

Estimated value and extent

The estimated value of the framework agreement is based on historical consumption as well as the contracting authority ́s expected need in the contract period.

The estimate is only a guideline and is without obligation for the contracting authority to make procurements for a specific extent or a specific value under the framework agreement. The actual extent can deviate significantly from the estimate due to, among other things, political priorities and grants, changed needs, implementation of investment projects, as well as acute events and unforeseen conditions.

The contracting authority does not guarantee a minimum purchase under the framework agreement.

The maximum value of the framework agreement is NOK 8,000,000 excluding VAT. The maximum value is the upper financial limit for the contract ́s total amount during the entire contract period, including any options. When the maximum value is reached, the contracting authority ́s right to make further call-offs under the framework agreement ceases.

The estimated value is only given in order to provide tenderers with information on the expected scope of the procurement and shall not be seen as binding for the contracting authority.

Description of the assignment

The procurement is for a framework agreement for plumbing services and the accompanying materials. The delivery shall cover the municipality ́s need for service, repairs and maintenance in buildings and technical installations, as well as assistance with acute events and planned assignments.

The framework agreement includes plumbing work and the delivery of material necessary for the execution of the assignments. This can include, among other things, work on sanitary installations, pipe network, fittings, pipe parts as well as replacement of equipment and components.

The framework agreement is a parallel framework agreement. In case of call-offs for services, assignments with an estimated value of up to NOK 300,000 excluding VAT shall be awarded in accordance with the tenderers ́ ranking in the framework agreement. For assignments with an estimated value over NOK 300,000 excluding VAT, mini-competitions shall be held between the framework agreement's tenderers in accordance with the contract ́s provisions. The individual assignments/call-offs will be regulated by NS 8406 Simplified Norwegian building and construction contract.

The framework agreement can also be used for separate procurements of materials. Call-offs that only apply to materials shall always occur according to the tenderer ́s ranking in the framework agreement, regardless of the contract value.

The contracting authority is not obliged to use the framework agreement for the procurement of materials and can, if needed, cover its material need through other existing agreements or procurement schemes.

Pricing of materials

Tenderers shall state one fixed mark-up factor on the net purchase price for materials.

Net procurement price means the tenderer's substantiated purchase price in accordance with deductions for all discounts, bonus schemes and other price reductions that the tenderer achieves from the manufacturer or wholesaler.

The mark-up factor shall include the tenderer's profits and other costs connected to the procurement and handling of material.

Invoiced material price shall be calculated according to the following formula:

Net purchase price × offered mark-up factor = invoiced material price

During the contract period, the contracting authority can require documentation on net purchase price.

Pricing of the service

Tenderers shall state prices for the price elements in the price form.

Hourly rates shall include all costs connected to the execution of the work, including wages, social costs, administration, profits, hand tools, vehicles and other costs necessary to carry out the assignment.

Tenderers shall offer a 24 hour security and turn-out scheme for acute events. Tenderers shall state the price for turn-outs and any hourly rates that apply for work outside ordinary working hours.

Other additions than those stated in the contract will not be accepted.

The framework agreement shall give the municipality access to tenderers with relevant professional competence, the necessary capacity and the ability to follow-up both urgent assignments and planned work. The delivery shall be characterised by predictable orders, clear communication and effective follow-up. For minor assignments, call-offs shall occur according to set routines, whilst major assignments must be able to be competitive outsourced through mini-competitions within the framework agreement.