Import Type: TED

BACKGROUND AND PURPOSE OF THE PROCUREMENT

RailStock Finland Oy (hereinafter “Railstock”) is launching a tendering procedure for technical consultancy services related to the rolling stock it manages. The purpose of this procurement is to establish a framework for obtaining high‑quality, independent technical consultancy services that support Railstock in the management, development and procurement of rolling stock used in publicly funded passenger rail services in Finland.

CONTRACTING ENTITY

Railstock Finland Oy is a company wholly owned by the State of Finland, which manages, develops and leases passenger rolling stock for publicly funded passenger rail services in Finland. The objective of the company is to ensure that the rolling stock used in contracted services is safe, modern, low‑emission and available to all operators on equal and transparent terms, so that competition in rail transport and sustainable modes of transport can develop. Railstock is responsible for the preparation and implementation of new rolling stock procurements, for lifecycle management of the rolling stock and for long‑term investment planning. The company began operating as an independent company under the ownership steering of the Prime Minister’s Office in November 2025, and practical operational activities have commenced during 2026 as rolling stock used in contracted services, transferred from VR and other parties, is brought into the company’s ownership.

SCOPE OF THE PROCUREMENT

The subject matter of the procurement is a comprehensive package of technical expert and consultancy services related to rolling stock, supporting the rolling stock owner in, inter alia, technical assessments, procurement preparation, lifecycle management, planning of maintenance and heavy overhauls, safety and approval matters, as well as other expert tasks connected with the ownership and development of rolling stock.

Railstock has divided the procurement into the following lots:

1. Owner’s Engineer Support
2. Procurement Support (Rolling Stock)
3. Lifecycle, LCC & Fleet Strategy
4. Safety, Regulation & ECM Certification
5. Testing, Acceptance, Audits & QA
6. Maintenance, Overhaul & Modification Procurement
7. ESG Reporting
8. IT Systems, Network Architecture & Cybersecurity
9. Technical Design (Electrical & Mechanical)
10. ETCS Retrofit & Upgrade Procurement Support
11. Rolling Stock Documentation Management & DMS Support

The lots and the services to be procured under each lot are described in more detail in the invitation to tender and its annexes, which also set out Railstock’s requirements concerning the suitability of tenderers and the minimum requirements applicable to the services.

PROCUREMENT DOCUMENTS

The procurement documents consist of the following documents:

- This contract notice
- Annex 1: Draft Agreement
- Annex 1.1: Data Protection, Information Security and Confidentiality Annex
- Annex 1.2: Sanctions undertakings
- Annex 2.1: Service description, Lot 1
- Annex 2.2: Service description, Lot 2
- Annex 2.3: Service description, Lot 3
- Annex 2.4: Service description, Lot 4
- Annex 2.5: Service description, Lot 5
- Annex 2.6: Service description, Lot 6
- Annex 2.7: Service description, Lot 7
- Annex 2.8: Service description, Lot 8
- Annex 2.9: Service description, Lot 9
- Annex 2.10: Service description, Lot 10
- Annex 2.11: Service description, Lot 11
- Annex 3.1: Tender Form, Lot 1
- Annex 3.2: Tender Form, Lot 2
- Annex 3.3: Tender Form, Lot 3
- Annex 3.4: Tender Form, Lot 4
- Annex 3.5: Tender Form, Lot 5
- Annex 3.6: Tender Form, Lot 6
- Annex 3.7: Tender Form, Lot 7
- Annex 3.8: Tender Form, Lot 8
- Annex 3.9: Tender Form, Lot 9
- Annex 3.10: Tender Form, Lot 10
- Annex 3.11: Tender Form, Lot 11
- Annex 4: Subcontractors, capacity‑providing entities and members of a group of tenderers

PROCUREMENT TIMETABLE

- Deadline for requests for additional information: 9 August 2026
- Answers to requests for additional information: at the latest 6 days before the tender submission deadline (target date: 12 August 2026)
- Tender submission deadline: 30 August 2026

After this, the procurement will proceed according to the following indicative timetable:

- Notification of the contract award decision: 18 September 2026
- Signing of the contract and start of the contract period: 9 October 2026