CPV-koodi: Laboratoriopalvelut

The purpose of this procurement is to request tenders on analyzing services of biological samples of racehorses for research of prohibited substances. Additional tests, such as gene testing, pre-race testing, and TCO2 testing, may be charged separately in accordance with the contract. The samples include both blood and urine samples and also hair samples.

The contract involves services related to the analysis of biological samples from racehorses for the purpose of researching prohibited substances. The services include analyzing and archiving and destroying the samples as well as reporting the findings.

The Customer is responsible for collecting and delivering the samples to the Service Provider at the Contract Authority’s expense. The samples will be sent to the Service Provider directly. After analyzing the samples, the Service Provider reports the results per sample to the Customer.

The Service Provider shall analyze the samples to search for prohibited substances as given in the latest ILAC-G7. The latest version during competitive tendering of ILAC-G/ is ILAC-G7:04/2021.The link to the ILAC web page https://ilac.org/about-ilac/.

Antimicrobial drugs are prohibited and customer has a 14 day stand down period for systemic antimicrobials. The applicable guidelines currently in effect must be adhered to with respect to stand down periods.

Cobalt analysis has to be included except for Hair Samples.

The contract will be established as a framework arrangement between one Contracting Authority and several Service Providers in accordance with Section 42 of the Procurement Act. Its purpose is to confirm the planned quantities of Orders made during the validity of the framework arrangement.

The contracting authority is a member of the EHSLC and therefore follows the EHSLC’s European Screening Limits.The contracting authority estimates that approximately 800 samples will be tested annually. Some samples will come from out of competition visits, about 80-90% of the samples will how ever be taken at the racetrack, during the race days. It is estimated that approximately 90% of the samples will be Full Screen Samples for the A-sample.

Per Section 42(4) of the Procurement Act, a maximum of 2,000 samples may be procured every 12 months, with an overall limit of 8,000 samples for the Contract Period, including options.

Samples are delivered to the Service Provider in Orders, and a single Order may include samples collected from up to 10 horses.

The contracting authority will select up to three (3) Service Providers based on the outcome of the tendering process, ranking them in order of priority according to their tenders. The Customer primarily makes Orders from the Service Provider ranked first in the order of priority. If the Service Provider in the first position repeatedly delays deliveries of the Orders, the Customer has the option to change the order of priority based on terms of the contract.

This Contract is effective upon signing and remains in force for three (3) years. The Customer may extend the term by up to one (1) year with written notice provided at least three (3) months before the end of the original period. If this maximum is reached before the contract ends, the agreement terminates and the Customer will stop procuring the Service. The Service Provider may fulfill any Orders placed before reaching the maximum. The Customer will inform the Service Provider when the procurement limit is met.

The Contract does not constitute any volume purchase obligation and does not give the Service Provider the exclusive right to provide the Service in accordance with the Contract to the Customer.