S-train spare parts and maintenance agreement

DSB needs to enter into an agreement regarding spare parts and services connected to DSB's S-train fleet for the next 15 years. DSB is seeking a supplier to deliver
• S-train OEM parts, including SIBAS and Traction Spare Parts
• Repair services
• Replacement Parts and Software (Re-engineered Parts and New Products)
• Obsolescence management

The full technical specifications for the above-mentioned services and parts can be found in Appendix 1. The full list of spare parts can be found in Appendix 2. Appendix 2 specifies which parts are required to be delivered as Spare parts (tab 1-3). Appendix 2 also specifies which parts are required to be repaired and/or re-engineered (tab 4-5), and which parts are required to be attempted repaired or re-engineered (tab 6) based on whether the Spare parts are expected to be partially or fully obsolete. Appendix 2 (tab 7) lists which services are to be offered, cf. Appendix 1, including repair, re-engineering and obsolescence management services.

All remaining tender documents, including the full contract draft with appendixes and evaluation methods, will be made available after tenderes have confirmed interest.

The contract will include clauses regarding
• Quality assurance
• Price regulation based on indexation, as well as extraordinary circumstances (hardship) if prices of materials and shipping increase drastically .
• DSB’s Ethical Guidelines (Code of Conduct)
• Railway Safety
• 24 month warranty for all parts
• Penalty for delays
• Suppliers insurance for liability, covering no less than DKK 50 mill per occurance and in the annual aggregate.
• DSB’s right to audit

Siemens is the original equipment manufacturer (OEM) supplier of the Spare Parts listed in Appendix 2, including Traction & SIBAS parts for the S-trains. DSB has limited or no documentation of the OEM Traction & SIBAS parts and limited access and no rights to protocols and software in relation to the OEM, Traction & SIBAS parts. However, DSB will provide available access for inspection of both systems after prequalification. To avoid time-consuming and expensive safety processes the spare parts and components must be OEM or equivalent.

The contract value for the entire duration of the contract, is estimated to be between DKK 125 mill. and DKK 175 mill.